Learning path
Purchase officer
પરચેઝ ઓફિસરपरचेज़ ऑफ़िसर
Suppliers, orders, receiving at the right cost, paying, and planning what to buy.
- 15 lessons
- 4 parts
- A picture card for every lesson
Learn it inside your shop
In VASAH, Learning → My learning keeps your place in this path, gives you its short quiz and, at the end, your certificate.
Lesson 1: Add a supplier (GSTIN checked as you type)The lessons, in order
Every lesson is open — start with any one.
Part 1Suppliers
Lesson 1: Add a supplier (GSTIN checked as you type)The mills, wholesalers and agents you buy from, with their GSTIN and terms.- Lesson 2: Import suppliers from Tally or ExcelBring the whole supplier list in at once. Needs an owner's or store manager's login.
- Lesson 3: Read a supplier's ledger and ageingWhat you owe a supplier, bill by bill, and how old each bill is.
Part 2Buying
- Lesson 4: Raise a purchase order and send it on WhatsAppOrder from a supplier; pending pieces are tracked until they arrive.
- Lesson 5: Receive goods against a POCheck what came against what was ordered, and put it into stock with its cost.
- Lesson 6: Enter a purchase bill with freight spread into landed costFreight, loading and insurance spread over the pieces, so each one's cost is true.
- Lesson 7: Read a supplier bill from a photo with AIA photo fills the bill number, date, freight and supplier; you add and check the lines.
Lesson 8: Scan a paper bill from the counter scanner and attach itKeep the supplier's original bill with its entry, for the CA and for GST.- Lesson 9: Why a duplicate supplier bill is refusedOne supplier bill number, once a year — so stock and dues are never counted twice.
- Lesson 10: Return goods to a supplier (debit note)Send faulty pieces back against the bill they came on; the GST debit note is made for you.
Part 3Paying
- Lesson 11: Record a supplier payment against several billsOne payment, settled against the oldest bills first — or as you choose.
- Lesson 12: Pay a karigarPay the making charges the challans have run up.
- Lesson 13: See what is owed (payments & ageing)Every supplier's dues on one screen, by how old they are.
Part 4Planning
- Lesson 14: Plan festival buying with the reorder plannerFrom your own sales speed and the festival calendar: what to order, and about how much.
Lesson 15: Read low-stock and size-curve reportsWhich sizes are running out, and which sizes sell but are not on the shelf.