Read the Z report and explain a cash difference

Step by step

Do it step by step

1. 1
   Step 1:

   On the Z report: Opening float plus cash taken plus Cash in, less Cash out (refunds), gives Expected cash.
2. 2
   Step 2:

   Counted cash is what the cashier counted. Variance is the difference: minus is short, plus is extra.
3. 3
   Step 3:

   Usual causes: a UPI or card payment saved as cash, wrong change, a cash refund, udhaar collected in cash.
4. 4
   Step 4:

   Drawer opened without a sale counts the times an owner or manager opened it with their PIN — each reason is in the audit log. CARD SLIPS lists every card bill with its approval code: tick them off against the card machine's settlement.
5. 5
   Step 5:

   In the back office, Reports → Cash book shows each day's Counted vs expected; Sales → Invoices with payment set to CASH lists every cash bill of the day to check.